Reduce the time and labor associated with processing Certified Mail and save $1.33 in postage by requesting a digital signature. Track all of your Certified Mail real time through our dashboard and obtain proof of mailing for legal requirements. Simply key in your addresses or import from a list for larger mailings. Print the Certified Mail barcode and recipient address on plain paper which is then inserted into our Certified Mail envelopes or print on our proprietary thermal labels and affix to your own envelopes.
Real-time tracking emails are sent each time a Certified Mail letter is delivered. View the digital signatures via the tracking screen within your account. Download them as one multi-page PDF or as individual PDF's per signature.
The tracking information and digital signatures associated with your Certified Mail letters are stored for 7 years and can be searched for using any of the address fields, the tracking number, or an internal reference field that is alpha numeric.
Several industries, such as the Tax industry, require proof that a Certified Mail letter was mailed on or before a deadline date. The post office provides proof of mailing via a manifest that is printed on white paper containing all of the Certified Mail tracking numbers and corresponding addresses. A postal clerk will date stamp this manifest in the upper right corner to provide proof in court that those Certified Mail tracking numbers were accepted by the USPS.
What is Certified Mail and when to use Certified Mail?
Certified Mail is a special USPS service that provides proof of mailing via a receipt to the sender.
Important facts regarding Certified Mail
-Certified Mail service may be purchased alone or with one of the following combined offerings that direct delivery:
-Certified Mail No Return Receipt(Tracking only)
•Certified Mail Return Receipt
•Certified Mail Electronic Return Receipt
•Certified Mail Restricted Delivery
•Certified Mail Adult Signature Required (not available at retail)
•Certified Mail Adult Signature Restricted Delivery (not available at retail; available online and to commercial mailers only)
-Return Receipt may be purchased at the time of mailing (PS Form 3811 only if with Adult signature options)
-Certified Mail® items travel at the speed of the mail class with which they are purchased
•Certified Mail items may be sent to U.S. possessions and territories
•Certified Mail can be eligible for refunds.
What is proof of mailing?
Proof of mailing is another important service that is provided with Certified Mail. The post office provides proof of mailing via a manifest that is printed on white paper containing all of the Certified Mail tracking numbers and corresponding addresses.
This manifest is then stamped by a postal clerk with a date when mail is dropped at the USPS and serves as proof in court that those Certified Mail tracking numbers were accepted by the USPS.